Nonprofit board members are often faced with difficulties in the logistics of to arranging meetings in person. However, with the advent of virtual technology, there are numerous advantages to holding meetings virtually. This includes:
The ability to reach out an extended geographic area. This could lead to an increase in diversity on the board, and a more comprehensive view of governance.
The costs of travel are reduced. Reduced travel expenses.
There is less confusion regarding attendance and less confusion about attendance and quorum. This is especially true when using the board management software that makes it easy for members to sign in.
This gives more flexibility in scheduling. This gives nonprofits the freedom to plan board meetings at times suitable for their members.
Engagement was increased. A well-planned agenda and a clear, well-organized structure for board meetings will make this easier to achieve. A more cooperative and engaged board will result in better decision-making.
Virtual board meetings: Challenges and benefits
While it’s easier to concentrate on work in a virtual conference than a physical one, it’s still difficult to avoid distractions such as checking emails or eating a snack during the call. To prevent this, creating a conversation procedure prior to the start of the meeting is crucial. For instance, letting attendees know that it’s appropriate to shut off their microphone when they’re not talking can reduce background noise during discussion. Keep meetings short in order to maintain the attention and participation. Regularly checking in with attendees who are not in the room to see whether they have thoughts on a particular topic might aid in this regard as well.